Purchasing
Requisitions, purchase orders, supplier contracts, approval workflows, invoice matching and supplier payments.
Wholesale and distribution ERP
ERP for wholesale and distribution
Nexa AI ERP connects purchasing, stock, warehousing, order processing, customer management and finance in one system, so distributors can see stock, orders, margin and cash together and ask questions about them in plain English.
Why distributors need connected systems
Distribution margins are thin and depend on many small decisions: what to buy and when, how much stock to hold and where, how quickly orders are picked and dispatched, and how promptly customers pay. When purchasing, stock, warehouse and finance data sit in separate systems, those decisions are made on partial or out-of-date information.
A distribution ERP records each step once, from the purchase order to the customer receipt, so the warehouse, sales team and finance work from the same figures.
Workflows
Distribution workflows in Nexa
Capabilities from the Nexa modules most used by wholesalers and distributors.
Stock management
Stock tracking, transfers and adjustments, serial and batch tracking, valuation, stocktakes and returns.
Warehousing
Locations, zones and bins; receiving, put-away and picking; packing, dispatch and stock enquiries.
Order processing
Quotations, sales orders, invoicing, pricing, credit notes and receipts.
Customer management
Leads, customer records, sales activities and contact management in CRM, plus sales forecasting and reporting.
Finance
General ledger, payables, receivables, bank reconciliation, budgeting, and intercompany transactions and consolidation.
From purchase order to customer receipt
- Purchase orders are raised, approved and sent to suppliers.
- Goods are received and put away to locations, zones and bins.
- Sales orders reserve stock at the agreed price.
- Orders are picked, packed and dispatched.
- Invoices are raised, supplier invoices are matched and receipts are recorded.
- Stock valuation, margins and cash position update in the same system.
If you run a trade counter or showroom, the Point of Sale module records till sales, split payments and receipts against the same stock. Nexa supports transactions and accounting in multiple currencies, and multi-company support helps groups that trade through more than one entity. See all eleven modules.
How Nexa AI helps distributors
Nexa AI reads across purchasing, stock, warehouse, sales and finance records together. It explains why figures moved, flags issues before they escalate with proactive alerts and recommends next steps with source context, for your team to approve, edit or reject.
Nexa AI is powered by a locally hosted large language model. Actions it proposes are carried out only after a user approves them. How Nexa AI works.
Questions distributors ask
- Which orders are waiting to be picked or dispatched?
- Where are stock shortages developing?
- Which products are underperforming?
- Which customers have overdue invoices?
Illustrative examples, not actual AI outputs.
Customer perspective
One Media Optical, a media manufacturing and distribution business, replaced disconnected processes and manual data entry by connecting its sales, purchasing, inventory and finance in Nexa. The company reports that month-end processing fell from 8 days to 2 days.
Read the One Media Optical testimonial
Result as reported by One Media Optical.
Questions to ask any distribution ERP vendor
- How are customer-specific prices, credit notes and returns handled?
- Does the warehouse module cover your locations, picking and dispatch process, or will you need a separate warehouse system?
- How are batch or serial numbers recorded for products that need them?
- How do e-commerce, carrier or barcode tools connect, and through which APIs or imports?
- How are VAT and reporting requirements handled for your business?
- How quickly can managers see stock, margin and overdue debt without building a report?
A Nexa demonstration works through these against your own processes and confirms which capabilities apply to your business.
FAQ
Common questions
What is distribution ERP?
Distribution ERP connects purchasing, stock, warehousing, order processing, customer management and finance in one system, so wholesalers and distributors can manage stock, orders, margin and cash from the same data.
Do I need a separate warehouse management system?
Nexa includes a Warehouse Management module covering locations, zones and bins, receiving, put-away and picking, and packing, dispatch and stock enquiries. Whether it covers your specific warehouse requirements is confirmed during scoping.
Can Nexa handle trade counter sales?
Nexa includes a Point of Sale module for till management, sales transactions, split payments, receipts and reconciliation, using the same stock records as the rest of the ERP.
How does AI help a distributor?
Nexa AI answers plain-English questions across purchasing, stock, warehouse, sales and finance data, such as which orders are waiting to be picked or which customers have overdue invoices. Recommendations are reviewed by your team, and actions are carried out only after a user approves them.
Does Nexa support multiple currencies?
Yes. Nexa supports transactions and accounting in multiple currencies.
Does Nexa connect to other systems?
Nexa provides APIs, imports and exports across every module. Which systems need to connect for your business is agreed during scoping.
See Nexa with your distribution workflows
Book a demo and walk through purchasing, warehousing, order processing and Nexa AI for your business.